PERSONNEL ASSISTANT II - INST

SUMMARY:

The Personnel Assistant II – Institution is responsible for one or more of the areas of human resources administration such as, policy interpretation, fringe benefits, records management, worker's compensation, employment services, or classification and compensation.  This position is governed by state and federal laws and institution policy. 

TYPICAL FUNCTIONS:

Processes and reviews employment applications to evaluate qualifications or eligibility of applicants. Answers questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.

Interviews, screens, and explains personnel policies, benefits, and procedures to prospective job applicants and makes referrals to departmental hiring officials.

Processes, verifies, and maintains documentation related to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.

Interprets federal and state regulations, policies, and procedures related to human resources administration by compiling handbooks, drafting correspondence, and meeting with employees and/or administrative officials.

Administers worker's compensation program by processing documentation, investigating claims, and monitoring status of benefits.  Prepares, processes, and maintains employee records and forms and makes recommendations on new or revised methods for documentation control.

Compiles and prepares statistical reports concerning salary surveys, state performance evaluation plan, insurance and retirement information, employment and turnover data, and affirmative action activities.

Assists campus departments with position transactions to ensure proper budgeting procedures and classification alignment.  Advises management and employees on human resources policies and procedures and employee benefits and compensation policies.

Serves as liaison and responds to the Office of Personnel Management regarding state and federal human resources regulations, legislative mandates, and special projects or inquiries, as issued by the state legislature or Uniform Personnel Committee.

Provides reports and coordinates budget requests for annual appropriations and authorizations of classifications and numbers of positions.

Prepares justification summaries and submits position requests, requests for advanced entry rates or other personnel related inquiry or request for consideration by the State Chief Fiscal Officer or Uniform Personnel Committee.

Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of the principles and practices of human resources administration.

Knowledge of interviewing techniques.

Knowledge of state and federal laws and regulations on employment, recruitment, and selection of employees.

Knowledge of internal policies and   procedures related to human resources administration.

Ability to interview prospective job applicants.

Ability to explain and interpret human resources policies and procedures.

Ability to maintain human resources records and compile into report form.

MINIMUM EDUCATION AND/OR EXPERIENCE: 

The formal education equivalent of an associate’s degree in office management, human resources management, general business or a related field; plus two years of experience in human resources administration or a related area.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.