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Biennial Appropriation Process

The Biennial Appropriation Process begins in the spring of every even numbered calendar year. Each biennium, institutions are required to submit requests for changes to personnel, capital projects, information about facilities and a budget that will be reviewed by ADHE staff and submitted to the Higher Education Coordinating Board for final recommendations. These recommendations are then submitted to the Arkansas General Assembly to be approved and voted into law. See below for a description of each step in the recommendation process. You will also find the necessary instructions and forms to complete each step.

Archive of Budget Recommendation Manuals


Legislative Request Forms

These forms make up the General Revenue Recommendations for the biennium. The forms will be compiled into the A-Book and submitted to the Legislative Council for the institutional budget hearings in November. It is very important that institutions pay close attention to these forms, because these submissions play a role in determining appropriation levels for the next biennium. 

Biennial Request Memo and Instructions
     General Revenue Sheet for 2019-20
     General Revenue Sheet for 2020-21
     AHECB Operating Recommendations
Biennial Request Narrative Form
Biennial Request BR-1, BR-2, BR-3, BR-4, BR-5, BR-6, & Minority Contract Forms
Biennial Request Example
Position Usage Report


Special Language Requests

These forms are used by institutions to submit changes or additions to any special language in their appropriation bills. Special language is temporary law that is not adopted into Arkansas Code and only spans the biennium for which it is approved.

Instructions
Special Language Forms
Blank Template for New Special Language


Nonformula Operating Requests

These forms are used to request appropriations for non-formula entities. New appropriations will be driven by an amount for continuing level of operations and program enhancements justified through the requests process.

Instructions
Form A
Forms B & C


Personal Services Requests

These forms are used to complete the biennial non-classified & classified personal service requests. Institutions of higher education must submit their 2023-25 personal services requests for non-classified & classified positions to the Division of Higher Education (DHE). The following instructions relate to requests for non-classified and classified positions.

Form A is the primary personal services request document. The creation of Act 763 of 2019 allows ADHE to review position requests.  Form A contains administrative, faculty and auxiliary services positions as authorized in your 2022-23 Appropriation. Form B is the analysis of personal services requests.  Personal services requests for 2023-25 are due Monday, May 16, 2022.

Memo
Instructions
Example Form A
Form A
Form B


Capital Requests

These forms are used to request funding from general revenue for any capital projects that an institution may be interested in pursuing. In this process, Form 1 is completed to show the priority ranking of the institution's capital projects. Form 2 gives a summary of the project and a budget for its completion.  Capital requests for 2023-25 are due Tuesday, May 31, 2022.

Instructions
Example
Narrative
Forms 1 & 2


Facilities Audit Program (FAP)

The Facilities Audit Program is used by institutions to document and produce their critical maintenance capital-funding requests for a given biennium. FAP data will support institutional requests for state funding of the critical maintenance needs of their educational and general buildings. FAP data will also be used as part of the funding models in determining an institutions operating funds need. Currently, the Facilities Audit Program (FAP) is being updated and is not available for data entry. Due to this, deferred and critical maintenance requests will be made for each institution by increasing previous requests by the current HEPI index of 2.7% for the 2023-25 biennium.  The FAP should be functional again within a few months and will be available for the next budget cycle.

Facilities Audit Program Site
Facilities Audit Manual​