The Records Management Analyst is responsible for ensuring the integrity, accuracy and safekeeping of electronic data and other records by coordinating storage, retrieval, usage, and records retention. Coordinates activities with external auditors, including furnishing copies of audit reports and providing requested information. This position is governed by state and federal laws and institution policy.
Devises and maintains records systems in various media.
Prepares, disseminates, and monitors internal records procedures, as directed.
Ensures the security of confidential records and compliance with all rules and regulations, organizational policies, and procedures.
Documents process flow and creates/modifies procedures for review and approval. Oversees and analyzes record preparation processes to ensure quality, accuracy, and efficiency.
Conducts quality assurance audits. Provides technical assistance, error feedback, and information to the staff.
Oversees and analyzes record preparation processes to ensure quality, accuracy and efficiency.
Reviews record retention schedule, establishes destruction dates for certain records, and transfers records and data, as needed.
Releases information to authorized personnel, following established processes and procedures.
Ensures passwords and access to computerized data are assigned, monitored and re-activated when needed.
Disburses payment for services associated with records or data systems.
May supervise staff by planning, organizing, assigning, and directing work, monitoring job performance, and providing ongoing training.
Performs other duties as assigned.
KNOWLEDGE, ABILITIES, AND SKILLS:
Knowledge of statewide information system computer operations. Knowledge of designated data system functions. Knowledge of record management systems and retention policies and procedures. Knowledge of federal laws and regulations and state directives, policies, and procedures surrounding privacy and record maintenance. Ability to analyze, evaluate, and recommend records systems flow.
MINIMUM EDUCATION AND/OR EXPERIENCE:
The formal education equivalent of a high school diploma; plus three years of experience in records management, administrative support, or a related field.
Additional requirements determined by the agency for recruiting purposes require review and approval by the Arkansas Division of Higher Education.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.