PURCHASING ASSISTANT

The Purchasing Assistant is responsible for reviewing purchase requests and performing purchasing functions. This position is governed by state and federal laws and institution policy.

TYPICAL FUNCTIONS:

Reviews purchase requests to verify compliance with specifications, quantity, and accounting codes, assigns requisition and vendor numbers, obtains approval for purchase, enters data into computer, and prints purchase order.

Monitors purchases to ensure a timely receipt of goods and services, determines the need for purchase, and completes forms to cancel orders when necessary.

Contacts vendors and customers about the status of their orders and arranges for the return of products to vendors.

Enters data on received items into computer, prints and proofreads reports, and forwards to appropriate personnel for payment.

Maintains requisition and purchase order logs and files.

Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of general office practices and procedures. Ability to prepare written documents such as status reports, forms, memos, and letters. Ability to perform basic mathematical computations. Ability to establish and maintain filing systems. Ability to operate standard office equipment including typewriter, calculator, word processor, computer, FAX, and copier.

MINIMUM EDUCATION AND/OR EXPERIENCE:

The formal education equivalent of a high school diploma; plus six months of general office experience or a related field.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.