PROCUREMENT MANAGER

SUMMARY:

The Procurement Manager is responsible for coordinating the acquisition of supplies and equipment, planning distribution of purchase requests, and monitoring vendor activities. This position is governed by state and federal laws and institution policy.

TYPICAL FUNCTIONS:

Supervises a subordinate staff involved in purchasing activities by interviewing, hiring, training, making work assignments, and evaluating job performance.

Provides consultation regarding acquisition of equipment, assists departments in coordinating and preparing specifications for major projects, advises departments on purchasing procedures, and solves complex purchasing problems.

Plans and coordinates the distribution of purchase requests and bids, reviews work assignments for accuracy, assists buyers in specialty areas, and keeps staff abreast of state and agency/university purchasing procedures.

Meets with vendors concerning new products, notifies vendors of purchasing policies, evaluates vendor performance, and composes vendor complaints to forward to state purchasing office.

Prepares various activity reports, prepares minority vendor report, submits information for budget reports, updates item files for mechanized accounting system and trains personnel to submit orders electronically to companies.

Serves on advisory committees on purchasing policies, attends seminars to keep abreast of purchasing policies, attends staff meetings, and serves as liaison to coordinate procurement activities.

Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of state and agency/institution purchasing laws and procedures. Knowledge of specifications and contracts. Ability to resolve problems between departments and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to supervise a subordinate purchasing staff.

MINIMUM EDUCATION AND/OR EXPERIENCE:

The formal education equivalent of a bachelor’s degree in general business, marketing, or a related field; plus three years of experience in purchasing or a related area, including one year in a supervisory capacity.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.