PROCUREMENT COORDINATOR

SUMMARY:

The Procurement Coordinator is responsible for directing departmental purchasing activities. This position is governed by state and federal laws and institution policy.

TYPICAL FUNCTIONS:

Directs the activities of an administrative support staff by interviewing applicants, hiring, terminating incumbents, assigning and reviewing work, training, and evaluating the performance of incumbents.

Facilitates department interaction and activities with vendors, suppliers, the Office of State Procurement, professional vendor associations and other outside entities as required.

Ensures compliance of departmental purchases of commodities and services with state procurement laws, regulations, and departmental policies and procedures.

Provides technical assistance to departmental personnel, vendors, and other entities regarding state procurement laws and regulations, state and departmental procurement policies and procedures and contract terms.

Maintains procurement records ensuring completeness of records and efficient access.

Reviews past expenditures and future operation plans of work unit and develops budget requests for staff, materials, and equipment.

Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of the principles and practices of state and federal purchasing laws and procedures. Knowledge of the sources of supply, market prices, and product characteristics. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to interpret purchasing laws and regulations to administrative officials and outside entities. Ability to plan, organize, and direct the work of subordinates.

MINIMUM EDUCATION AND/OR EXPERIENCE:

The formal education equivalent of a bachelor’s degree in marketing, general business, or a related field; plus two years of experience in purchasing or a related field; including one year in a leadership capacity.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.