PAYROLL SERVICES COORDINATOR

SUMMARY:

The Payroll Services Coordinator is responsible for overseeing payroll operations in an organization in state government. This position is governed by state and federal laws and institution policy

TYPICAL FUNCTIONS:

Provides supervision to a subordinate payroll services staff by making work assignments, providing instructions, reviewing work performed, and evaluating employee performance.

Establishes code files, benefit definitions, tax tables, and other validation codes, required by automated information systems and updates accounts, for payroll deductions and taxes, as necessary.

Develops payroll procedures and requirements, provides technical assistance to organization administration, and assists work units with resolving payroll problems.

Counsels employees regarding organization and state payroll policies and procedures, salary amounts, deductions, levies, leave payments, tax changes, Internal Revenue Service and Social Security Administration restrictions and regulations, and other related payroll matters.

Audits payroll records, makes necessary corrections, and balances records with general ledger.

Reviews, balances, and submits payroll services reports required by governmental regulations.

Plans and develops implementation and revisions to payroll automated systems with organizational work units.

Provides direction and assistance to departmental timekeepers and communicates updates, modifications, and changes.

Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of organizational payroll processing requirements. Knowledge of state and federal payroll reporting requirements. Knowledge of supervisory practices and techniques. Ability to establish, maintain, and reconcile payroll and accounting records and reports. Ability to supervise a subordinate payroll services staff. Ability to provide direction and technical assistance to organization administration, departmental payroll personnel, and employees concerning payroll services activities.

MINIMUM EDUCATION AND/OR EXPERIENCE:

The formal education equivalent of a bachelor’s degree in business administration, accounting, or related field; plus two years of experience in payroll services activities or a related area, including one year in a leadership capacity.

Additional requirements determined by the institution for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.