DEPARTMENT BUSINESS COORDINATOR

SUMMARY:

The Department Business Coordinator is responsible for planning and coordinating department budgetary activities, monitoring department expenditures, and coordinating services for the department. This position is governed by state and federal laws and institution policy.

TYPICAL FUNCTIONS:

 Supervises a staff of administrative support personnel by interviewing applicants, recommending applicants for hire, training, making work assignments, and evaluating job performance. Directs the preparation and maintenance of departmental budget, develops and maintains budget grant accounts, reviews and approves budget revisions, makes financial projections for planning purposes, and utilizes spreadsheet or database management package. Reviews, analyzes, and reconciles ledgers for regular grant accounts, prepares monthly financial reports indicating financial status of accounts, coordinates transfer of funds from accounts, and prepares and submits journal vouchers to supervisor for distribution of monthly charges to departments. Establishes guidelines for financial reporting procedures for various programs within department, develops summary fiscal reports on grant accounts for distribution to principal investigators, and compiles annual reports concerning departmental activities. Prepares financial documents for special projects, such as construction, renovation, property acquisition and research, coordinates rental expenses for leases, monitors various contracts, and approves payments for contract services. Serves as liaison between various administrative offices and department, regarding invoices and account balances, procures supplies and equipment for departmental regular business and grant-related research, and serves as certifying officer for all financial agreements. Directs and coordinates automated billing process for department, reviews billing for errors, directs correction process, and oversees human resources activities. Reviews and evaluates reports as a management tool, provides administration with back-up information on activities, as requested, and submits statistical information on operations. Completes federal expenditure reports, determines allowable direct and indirect costs, interprets regulations for compliance to programs, and coordinates audits of federal funds. 

Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

 Knowledge of mechanized accounting systems. Knowledge of university or state agency funding and budgetary practices and procedures. Knowledge of fiscal management practices and procedures. Knowledge of supervisory practices and procedures. Ability to coordinate budget development and allocate funding. Ability to analyze financial data to assist in planning. Ability to evaluate effectiveness of fiscal operations and direct changes. Ability to prepare reports and direct maintenance of records. Ability to coordinate and direct the work of subordinates. 

MINIMUM EDUCATION AND/OR EXPERIENCE:

 The formal education equivalent of a bachelor's degree in general business, financial management, or related field; plus two years of experience in business management, fiscal administration, or related field, including two years in a supervisory capacity. 

Additional requirements determined by the agency for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.