BUYER

SUMMARY:

The Buyer is responsible for processing the procurement of supplies, materials, and equipment. This position is governed by state and federal laws and institution policy.

TYPICAL FUNCTIONS:

Reviews purchase requests to determine need for term contracts, develops new contracts and/or prepares history sheet and product specifications, determines appropriate list of bidders for product, and notifies potential bidders.

Analyzes and monitors sales records, trends, and economic conditions to anticipate consumer buying patterns, and determines inventory needed.

Receives and evaluates bids to determine lowest bid and delivery requirements within cost limits, and awards bid.

Authorizes payment of invoices or return of merchandise.

Interviews and works closely with vendors to obtain and develop desired products.

Negotiate prices, discount terms, and transportation arrangements for merchandise.

Prepares specifications for Request for Quotation, Request for Proposal, and Request for Qualifications.

Examines, selects, orders, and purchases merchandise at most favorable price consistent with quality, quantity, specification requirements, and other factors.

Performs other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of purchasing principles, procedures, and methods. Knowledge of state and university purchasing laws and regulations. Knowledge of market conditions and resources in an assigned field. Ability to research and draft clear, concise, and competitive purchasing specifications and evaluate product acceptability and/or quality. Ability to perform basic mathematical computations. Ability to maintain accurate and systematic procurement records.

Ability to establish and maintain effective working relationships with purchasing agents/officials, vendors, and manufacturers.

MINIMUM EDUCATION AND/OR EXPERIENCE:

The formal education equivalent of a high school diploma; plus two years of experience in merchandising or a related field, including one year in purchasing.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Arkansas Division of Higher Education.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.